If you run your own business you might be familiar with the concept that there just aren’t enough hours in the day. Every day you can look at your to-do-list and by the time it comes to switch off the lights and go home it appears longer than when you started.
There are many different concepts and ideas that can help you manage your time more effectively, especially if you are starting a new business and have countless plates spinning at any given time. One of those is ‘time blocking’.
Time blocking is essentially the organisation of your day into specific time slots. So, rather than working your way through a task list, you’ll devote specific time slots to certain tasks. These (mostly hour long) time slots can help you see where you are being unrealistic with your longer lists and help you to devote time to tasks that could otherwise get lost in the maelstrom of daily business life.
Why Would You Consider Time Blocking?
For many busy people the time block concept helps to instil discipline to the workflow and helps to increase productivity levels as a result. One massive stumbling block that to-do-lists provide is that they can weigh heavy on the mind. All you can visualise in your mind is the long, heavy list. By taking tasks and allotting them to specific time slots you can rest easy outside of work because you know that everything has its specific place, ready to be tackled.
Work Our Your Productivity Cycle
Everyone works differently. You’ll have a unique style of working and might be better working first thing in the morning to late at night. You might be the type of person that suffers a post lunch lull in terms of a get up and go vibe to working (this one is a popular concept to many people!). For some businesses it is also important to understand the work cycle in terms of your staff members, suppliers and customer meetings. Do you have a guaranteed slot of time available throughout the day where you can block your time to deal with admin tasks that really need to be completed? If a Tuesday morning is pretty quiet, book in your time to complete work then, leaving a typically busy Thursday afternoon free to deal with client meetings and the like.
Give Yourself Enough Time
The concept of time blocking doesn’t of course rid you of all the tasks you have to complete it just helps you to manage them more effectively. With this in mind, always give yourself enough time to complete tasks. One way to deal with this within time blocking is to include 30-minute buffers between time slots, to allow for running over time, and to give you short breaks in between hard tasks. This flexibility of approach will help you in the long-term to not only manage tasks more effectively but also your own levels of stress.
If you would like some assistance with blocking out your time as a small business owner, or you would like some help with tasks that can ease your own workload, please feel free to give Keepoint a call today. You can email us firstname.lastname@example.org or pick up the phone and dial 08000 11 66 35 and a friendly member of our team will be here to assist you.