When you own a start-up or small business it can be all consuming. You’ve created this company with your own hands, putting sweat, blood and tears into making it successful and can often find yourself completing many, or all of the administration tasks as well as the core business practice. It might not be practical at this point to hire staff to work full time within your business, but outsourcing to a Virtual PA offers a flexible and viable alternative.
Companies grow due to their efficiency and for small businesses, outsourcing certain aspects of the daily business routine can go a long way to helping you enjoy your life and help the business develop. Here are 5 things you will need to do to ensure outsourcing to your new Virtual Assistant delivers the results you expect.
Get yourself organised
Before you do anything else sit down and think about your core business activity, how it works on a small, daily scale, and over a larger period of time. You should figure out exactly what it is your business does well, and the parts of daily tasks that you need to conduct yourself to make things successful. Only once you have organised and made notes should you consider hiring someone to help from outside your company.
Make a list
Categorise everything else away from the core business activity that makes your business a success. These can be all the administrative tasks that you don’t want to do but have to. They can be the tasks that you’re not very good at or that aren’t cost efficient for you to do. Make a list of these types of tasks that a virtual assistant can complete over and over again to help develop your company.
It’s difficult to let go sometimes and allow someone else to complete certain tasks. Sometimes though, people go too far the other way when a decision has been made to outsource. Don’t make that mistake, start small so your Virtual PA can be utilised well and won’t be inundated with a thousands tasks when they don’t know the business or you yet.
Time & nurture
Help your Virtual Assistant understand your work and overall aims. It will be easier in the long run if the person you are outsourcing to understands what you’re trying to achieve with each project, and for them to learn what to anticipate over time. The more time you give them to learn the ropes the more productive they will be – nurture them.
Give lots of feedback
Build a long-lasting relationship with your Virtual PA. Remember that they are not there to replace you, they are there to complement your skills and to allow you to focus on the core business activities that you are good at and will help the business grow. Give lots of feedback, especially at the beginning, as this will help them improve their productivity.
Taking a long-term approach to daily tasks and how outsourcing to a Virtual Assistant is an advantage to your business, is the most sensible approach you can take as a small business owner. Many businesses just don’t have the budget for in-house staff and by outsourcing to a Virtual Assistant you are freeing yourself up to focus on the tasks at work that really matter to your customers, as well as allowing your free time to be longer as you won’t be completing the administrative tasks around work hours any more.
Outsourcing can increase your happiness in the workplace, offers flexibility, increases productivity and efficiency, and most of all allows your business to grow in a sensible and manageable way.